How to Effectively Manage a Board Meeting
Board meeting management encompasses the entire process prior to, during and following a board of directors meeting. This includes notes of risks, decisions votes and useful site agenda items for meetings. You can ensure your board meetings achieve their intended purpose by following the appropriate strategies: deciding upon company strategies and defining the teams’ efforts to implement these strategies.
To keep discussions productive, adhere to your agenda and reduce the amount of time spent on reports. Limiting the number of executive presentations by restricting the most important executives to only one or two agenda points allows for more detailed discussions on the most crucial strategic issues and allows the executives to express their opinions directly to the board.
If a topic that is new is brought up during the meeting. Encourage board members to discuss it in between sessions or outside of the boardroom. This will let everyone focus on the most important issues and will save time during the meeting. Distractions can easily take over the entire board meeting. This is particularly the case when they happen in the middle of an issue on the agenda. To avoid this, ask participants for topics that aren’t pertinent to the current discussion to be pushed into an “parking area.” After the meeting is over you should review the parking space and decide what should be added to the following agenda or delegated.
Use software that is specifically designed to create results and record and store information about the meeting. Choose a simple interface with seamless integrations to ensure that participants can join the meeting and remain focused.