Choosing an Online System For Document Management
A quality online system for managing documents could be a huge productivity boost for your business. It can save time by decreasing the time required to locate documents, and makes sharing files much simpler than email. This can lead both to increased efficiency and productivity as well as a reduction in stress levels of staff.
The right software to manage documents can also streamline the process of creating documents, in addition to providing a secure repository of important documents and records. This can be a huge benefit for businesses who have to comply with to the standards of their industry and regulations. It is estimated that document problems result in 21% of productivity loss each day, which is why it is imperative to select the best tools to manage your documents effectively.
Many document management platforms online provide more than the ability to store and share files. Some document management systems automate business processes, aid in collaboration between teams and clients and even provide a workflow for reviewing and approving document drafts. This is especially useful for companies that deal with multiple stakeholders from various locations.
For instance, Filestage offers a cloud-based document management system that is easy to install and use. It facilitates collaboration with customers and colleagues, provides workflows for reviewing and approving documents and has a versioning system built in.
The ideal software solution should provide flexible access for authorized users, regardless of whether they are at the office, at home, or on the move. This means the software should have a web-based interface, as well as a mobile app to allow users to easily upload files and work wherever, regardless of the device they are using.