Conducting Board Meetings With a Board Portal
Conducting board meetings is an obligation that requires a keen eye as well as a careful pace, and an awareness of the way in which board members’ time is being spent. Board management software tools, such as portals, can assist in these endeavors by making it easier to prepare agendas and meeting materials prior to the time. This will increase the number of participants and let board members examine decisions and directives prior to the meeting.
The first step is to clearly communicate the procedure for making decisions to your board. Being clear about whether your board is likely to reach consensus, vote or a different method of making decisions makes click to find out more sure everyone knows what they are expected to do during the meeting. It also helps avoid confusion, for example, when one director raises an issue that’s been discussed at a prior meeting.
After settlement of old business, the board moves to new items on the agenda. Like all discussions it is crucial to respect the rights of the other board members to speak. The chair should only allow one director to speak at any given time. The chair of the board needs to manage the discussion by facilitating conversations and ensuring that the entire board is involved.
The board will then vote on any business item that is new and then records the results in the official meeting minutes. When a member is not happy with the outcome of the vote, they may ask that it be reconsidered, or to refer the matter to the committee for further study.