Essential Features of a Virtual Data Room Provider

Essential Features of a Virtual Data Room Provider

A virtual data room is an easy way to share documents with clients, partners and investors. However, a VDR can also provide other, often customizable functionalities that can improve workflows and improve the ways teams collaborate and communicate.

Security measures are among the most essential features. A trusted platform will have multiple layers of security working together to keep data online secure. You should look for ISO 27081 certifications, which include the most stringent security standards in the market.

Another essential feature is the capability to alter permissions for specific groups of users. You may want to limit access to certain folders or to a specific type of document, but allow all access to other users. Some providers offer the option of adding watermarks on uploaded documents to stop copies being made and sharing. Detailled activity reports show who accessed what and when and for how long. This allows you to keep track of the activities.

You’ll require a robust searching feature that is able to detect exact and partial matches within all directories and files uploaded. Some providers also employ optical character recognition (OCR) for images and PDFs in order to limit searches. A robust search feature is crucial for navigating huge, unorganized file structures. It also helps to avoid costly mistakes such as lost or deleted documents.

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