The Dangers of Email For Exchanging Confidential Documents

The Dangers of Email For Exchanging Confidential Documents

Email has become the standard method to share information quickly efficiently and cost-effectively. It’s an excellent alternative to delays in traffic and postal delays. It can also be used to avoid busy telephone lines, fax machines, and interruptions in the fax machine. Email is convenient, however it’s not always safe when you’re sharing confidential information. Once your confidential data leaves your server, there’s no way to determine the destination or who has access to it. Even if you have encrypted your emails, which adds an extra layer to security, it might not be enough to shield you from man-in the-middle attacks.

Cybercriminals are able to use confidential information in customer documents to commit identity theft or other criminal acts. Email servers are also susceptible to cyberattacks which could result in lost or stolen files.

The good news is that using best practices and a helpful NDA it’s possible to securely exchange confidential documents via email. Security in email can be improved by restricting the number of identifiable elements in a message. By using password-protected documents and adding a confidentiality disclaimer to your signature automatically are also simple steps.

For additional security email providers like Gmail and Outlook now offer S/MIME email encryption that allows users to digitally sign their attachments and emails, assuring the integrity of the document and protecting it from “man in the middle” attacks. This option requires a verified certificate is installed on the computer of the recipient. This can add a second layer of security.

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